It catches everything.
Every commitment, every decision, everything that would normally slip through the gaps.
From email, calls, chat and moreThe assistant for owner‑led businesses
The things you said you’d do. Done.
When you run the business, everything lands on your plate. readywhen catches what you promise in your emails, calls and messages, knows who’s waiting on you, and helps you get stuff done.
Trusted by thousands of small businesses.
Google MeetNorthbank weekly · TranscriptYou 10:42
…and yeah, we’ll get round two of the concepts over to you by Thursday.
GmailInboxJ
Jo Harper 2:14pm
Thanks for today
Really useful session. Could you send over the plan we talked about?
Slack#acme-shared
Marcus (Acme) 9:05am
Any update on the export bug? Our month-end depends on it.
GmailInboxH
Hannah Price 9:12am
Saturday’s book club
Hey, do you have availability Tues 3PM?
Our belief
No one can stay on top of everything alone.
That’s what readywhen is for.
When you’re running a business, it’s easy to always feel like you’re missing something. To worry about keeping people waiting. You’ll feel like everything depends on you. Reschedule last minute so you can pick up the kids. Come up with a new system. Then never use it. But you can’t spend every night in your inbox. Or always remember what you said you’d do. Or when you should do it. Because no one can stay on top of everything alone.
That’s what readywhen is for. For being ready when that invoice can’t wait. Ready when they needed a reply yesterday. Ready when you can’t be. For catching everything you said you’d do, and then making sure it actually gets done.
If you miss something, you lose something. readywhen catches it.
A customer left hanging. A quote you promised. The supplier you said you’d ring back.
It knows who & what is waiting.
What’s overdue, what’s stuck and what can wait. It tells you straight, and shows you why.
It helps you get it done.
A reply drafted. A chase ready to send. A heads‑up before it’s late. Nothing goes out until you say so.
Every morning
Start every day knowing what can’t wait.
One short brief: what you promised, who’s waiting, and the one thing that can’t slip. With reasons, so you can disagree.
- First things first. Not the loudest email. The thing that costs you if it slips.
- It shows its working. Who asked, when, and what’s riding on it.
- It gets to know your business. Your customers, your suppliers, how you like to sound. Kept in your workspace, for you alone.
readywhen 7:02
Your Wednesday: three things matter
Morning, Sam. Busy one today. Here’s what matters, everything else can wait.
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Start the Northbank concepts deck
Why You promised round two by Thursday. They’re your biggest client this year.
Outline ready -
Pay Simon for the illustrations
Why You told him today. His invoice is ten days late.
Reminder at 2pm -
Move Saturday’s pitch prep
Why It clashes with your mum’s birthday.
Suggest Friday
Can wait New ideas for the studio Instagram. Nothing riding on them this week.
How owner‑operators use it
One assistant for every part of your week.
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Every morning
Know what matters today.
readywhenMorning. Three things can’t slip today: the Northbank deck, Simon’s invoice and Saturday’s prep. Start with the deck?
Yes
Deck outline drafted
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Before a client call
Get a quick catch‑up before every call.
readywhenJo at 2pm: you sent her plan on Thursday, and she’s asked about phase two. Draft the pricing?
Yes please
Pricing ready for your call
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After a call
Get your follow‑ups drafted.
readywhenThe Northbank follow‑up is drafted, with the three next steps you agreed. Send it?
Send it
Sent to Northbank
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When money’s owed
Chase unpaid invoices.
Anyone owe me money?
readywhenTwo are overdue: Simon, £480, and Northbank, £1,850. Send friendly chasers?From QuickBooks
Yes
Chasers sent
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“What did we agree?”
Find what was agreed, in seconds.
What did we quote Hannah?
readywhen£145 for 30, same as last month. Send it again?From your email, 12 Sep
Yes
Quote sent to Hannah
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When a customer chases
Reply before they chase twice.
readywhenMarcus is asking about the export bug again. It was fixed on Tuesday. Shall I tell him?
Yes
Update sent to Marcus
Coming soon
Bzzt. It’s readywhen.
Your readywhen assistant, now on WhatsApp. Call it, send a voice note or message it, and it gets real work done.
- Call“What’s on today?”
- Voice note“Chase Simon about the invoice.”
- Message“Send Hannah the confirmation.”
Active readywhen users get first access to new features like WhatsApp. Start free to get on the list.
Different trades. Same problem underneath.
Whatever you make, fix, sell or serve, the business runs through you. readywhen is for the people who run the place.
The brand studio
The second round of logo concepts you promised by Thursday.
The plumber
The bathroom quote you said you’d send tonight.
The software company
The fix you promised your biggest customer by Friday.
The consultancy
The proposal you said you’d tidy up after the call.
The production company
The edit the client wants to see before the weekend.
The salon
The bridal party quote they’re waiting on.
The florist
The wedding quote they’re deciding on this weekend.
The machine shop
The gearbox parts you said you’d price up.
In their words.
You stay in control.
Fair questions before you connect anything. Straight answers.
- Will it send things without me?
- No. Every reply, chase and change waits for your OK. Edit it, send it, or bin it.
- Who sees my emails?
- You do. readywhen only sees what your connected tools already show you. Your data, and your customers’, is never used to train AI.
- Where is it all kept?
- Encrypted and hosted in the EU, in Ireland. We’re ISO 27001 certified and GDPR compliant, with SOC 2 Type II underway.
- What if it’s not for me?
- Disconnect any tool in a click. Delete your account and your commitments, drafts, chats and connections go with it, straight away.
For the curious
Want to look under the hood?
You don’t need to know anything about AI to use readywhen. But if you like knowing how things work, how it’s different from ChatGPT or Claude, and what happens to your data, we’ve written it all down.
- What it reads
- Your email, calendar, calls, chats and docs. Only what you connect, only what you can already see.
- What it remembers
- What you promised, who to, by when, and what happened next.
- What it never does
- Send without your OK. Train on your data. Watch your team.