For agencies & studios
Every client brings another inbox, another thread, another call. The promises made there live in your head. readywhen catches every commitment made across all of them. Then it gets each one moving.
Free and unlimited. No credit card required.
A demo of readywhen doing four jobs for an agency owner. Recaps going out late: when a client call ends, readywhen reads the call from Google Meet, checks the client’s Slack channel for what was promised and pulls the open Gmail thread, then drafts the recap in your voice while the call is still warm. Approvals gone quiet: it spots the sign-off that stalled, tells you which chase matters most and why, and drafts it tied to the deadline it protects. What needs you today: each morning it reads your calendar, Gmail and client channels and lines up your day: the one deadline that cannot slip, the recaps ready for your OK, and what can wait. Status due Friday: it searches each client channel and the week’s calls, then drafts one update per client: done, next, and what you need from them. readywhen catches every commitment made and gets each one moving: a draft, a chase, a brief, whatever the moment needs.
Interns do exactly what you tell them. But you have to brief them, hand them the context and check the work. And next time, they start from scratch.
readywhen already knows your business and what matters. You onboard it once. You don’t manage it, it keeps you moving on what matters.
Prep me for my 2 PM call with Northwind.
Sure: review your notes, check recent emails, and set an agenda before you join.
Done. The account history, the open loops, and your prep brief are ready to read.
Three examples of the difference. Example 1: “Prep me for my 2 PM call with Northwind.” Other AI tools answer: “Sure: review your notes, check recent emails, and set an agenda before you join.” readywhen opens the 2 PM Northwind call in Google Calendar, reads recent Northwind emails in Gmail, checks the #northwind Slack channel for open loops, and answers: “Done. The account history, the open loops, and your prep brief are ready to read.” Example 2: “The Northwind call just wrapped. Handle the follow-up.” Other AI tools ask you to paste the transcript. readywhen reads the call from Google Meet, checks #northwind for commitments and pulls the open Gmail thread with Anna, then answers: “Recap drafted in your voice: three decisions and the next steps. Ready when you are.” Example 3: “Should I redo our portfolio site this week?” Other AI tools offer ten portfolio best practices. readywhen checks the Harbour sign-off thread, this week’s deadlines and your client channels, and answers: “Harbour’s sign-off is due Thursday and Peak’s proposal closes Friday. Those first. The portfolio can wait a week.”
On its own, it builds a picture of how things run: how you write, what you deliver, who your clients are.
Like a filing system that writes itself and keeps itself current. You maintain nothing.
Every decision and promise, from every client call, thread, email and doc.
Caught the moment it’s made. Nothing lives only in your head.
With an informed opinion: what needs you first, what can wait.
Ask it to work through things with you, or it comes to you: your morning brief, the recap ready for your OK, the approval chase that can’t slip.
Free and unlimited. No credit card required.
readywhen gives a small agency the upside of AI without the building: no skills to write, no workflows to set up, nothing to maintain. Connect your tools and it works like the most senior person in the business. It catches every commitment made across client calls, Slack, email and docs, and moves each one forward before anyone asks: a drafted recap, a chase ready to send, a nudge on the approval going quiet.
Those are enthusiastic interns: highly capable, endlessly willing, but you do the training. You brief them, hand them the context and check what comes back, and next time they start from scratch. readywhen already knows your clients and what you have promised, so it never starts from scratch: it acts on its own and hands you the work, drafted and ready.
On its own. Connect your tools and it builds a picture of how the business runs: how you write, what you deliver, who your clients are. Every call, thread and decision it sees after that sharpens the picture, so its knowledge of your business compounds the more you use it. There is nothing to fill in and nothing to maintain.
readywhen is built for the small business where nobody's job is to catch what slips: no ops manager, no assistant, no back office. You are the account lead, the project manager and the new-business team at once, everything runs through you, and the quiet things slip: the recap that went out late, the approval nobody chased, the scope change never written down. readywhen holds it all outside your head, has a view on what needs you first, and gets each thing moving.
readywhen operates across your whole business, not just the jobs above. It finds the unpaid invoice from the project that wrapped months ago and drafts the chaser, catches the new-business enquiry that landed mid-delivery, writes down the scope changes agreed on calls, and pulls together the meeting minutes when they are due. If you said you would do it, it is on the list.
No. readywhen has its own app, but you do not have to live in it: it runs in the cloud and works across the tools you already run, bringing the work to you drafted and ready. And you can talk to it straight from Slack, with email on the way. There is nothing to install, nothing to migrate and nothing to maintain.
The ones agencies live in: Slack, Gmail, Google Meet, Google Calendar and Notion, plus your notetaker, like Granola, with more added regularly. It reads across them to build context, so you never paste anything in.
Yes. readywhen only accesses the tools you connect, never trains on your data, and everything is encrypted.
Minutes. Connect your tools and readywhen starts working in the background. There is nothing to build, no prompts to write and no learning curve.
readywhen is free and unlimited while we are in beta.
