For trades & local businesses
Jobs on the tools all day, the office in the evenings. The enquiries, quotes and invoices pile up in your inbox. readywhen catches every one. Then it drafts the next move, ready to send from your phone.
Free and unlimited. No credit card required.
A demo of readywhen doing four jobs for a trades or local business owner. Enquiry landed mid-job: when a new enquiry arrives while you are on the tools, readywhen reads it in Gmail, finds your next free slot in the calendar, and drafts the reply offering it, with a request for photos, ready to send from your phone. Quote still owed: it reads the thread, finds your last similar jobs in sent mail, and drafts the quote with labour, parts and a start date, priced from what you charged before. Invoice three weeks old: it finds the invoice in your sent mail and drafts a friendly nudge with the details included, one tap to send. What’s on tomorrow: each evening it reads your calendar and inbox and lines up tomorrow: the jobs, the deadline, and the part worth putting in the van tonight. readywhen catches every enquiry, quote and invoice, and drafts the next move: ready when you pull over.
Apprentices do exactly what you tell them. But you have to brief them, hand them the context and check the work. And next time, they start from scratch.
readywhen already knows your business and what matters. You onboard it once. You don’t manage it, it keeps you moving on what matters.
What came in while I was on the tools?
I can’t see your email, but checking your inbox at lunch is a good habit.
Two enquiries and a question about Tuesday’s job. The tank leak can’t wait: reply drafted, offering Thursday.
Three examples of the difference. Example 1: “What came in while I was on the tools?” Other AI tools answer that they cannot see your email. readywhen reads today’s new emails in Gmail, sorts enquiries from noise, checks your free slots, and answers: “Two enquiries and a question about Tuesday’s job. The tank leak can’t wait: reply drafted, offering Thursday.” Example 2: “I promised Dave a quote by Friday. Draft it?” Other AI tools ask you to type in the job details and your rates. readywhen reads the thread with Dave, finds your last two bathroom jobs in sent mail, picks a start date, and answers: “Drafted from the survey notes and your last two bathroom jobs: labour, parts and a start date. Ready to send.” Example 3: “Should I redo my website this weekend?” Other AI tools offer ten trade website tips. readywhen checks what has a deadline, reads the week ahead and scans unpaid invoices, then answers: “Dave’s quote is due Friday and the Kellys’ invoice is three weeks old. Those first. The website can wait a weekend.”
On its own, it builds a picture of how things run: how you talk to customers, what you charge, how your week runs.
Like a filing system that writes itself and keeps itself current. You maintain nothing.
Every decision and promise, from every enquiry, quote, booking and invoice in your inbox.
Caught the moment it’s made. Nothing lives only in your head.
With an informed opinion: what needs you first, what can wait.
Ask it to work through things with you, or it comes to you: the evening line-up, the reply ready for your OK, the quote drafted from the job.
Free and unlimited. No credit card required.
readywhen gives a trade business the upside of AI without the building: no skills to write, no workflows to set up, nothing to maintain. Connect your tools and it works like the most organised person in the business. It catches every promise made across your inbox and calendar, and moves each one forward before anyone asks: the reply ready to send, the quote drafted from the job, the chase on the invoice going quiet.
Those are eager apprentices: highly capable, endlessly willing, but you do the training. You brief them, hand them the context and check what comes back, and next time they start from scratch. readywhen already knows your customers and what you have promised, so it never starts from scratch: it acts on its own and hands you the work, drafted and ready.
On its own. Connect your tools and it builds a picture of how the business runs: how you talk to customers, what you charge, how your week runs. Every enquiry, quote and booking it sees after that sharpens the picture, so its knowledge of your business compounds the more you use it. There is nothing to fill in and nothing to maintain.
readywhen is built for the trade business where nobody's job is to catch what slips: no office manager, no bookkeeper, no one on the phones. You are the tradesperson, the estimator and the office at once, everything runs through you, and the quiet things slip: the enquiry answered too late, the quote never sent, the invoice too awkward to chase. readywhen holds it all outside your head, has a view on what needs you first, and gets each thing moving.
No. readywhen is not a job-management system and it does not replace tools like Jobber or Tradify. It connects to your email and calendar and quietly handles the follow-through you never get to.
readywhen works across the whole business, not just the jobs above. It spots the enquiry that landed while you were on the tools, drafts the review request when a job wraps, lines up tomorrow the night before, and finds the invoice that slipped and drafts the chase. If you said you would do it, it is on the list.
WhatsApp is coming soon. Today readywhen works from your connected email and calendar, and the WhatsApp connector is next on the list.
No. readywhen drafts replies, quotes, booking confirmations and invoice chasers from your email and calendar. It does not do live scheduling, dispatch or payments.
The ones trades and local businesses live in: Gmail and Google Calendar (WhatsApp is on the way), with more added regularly. It reads across them to build context, so you never paste anything in.
Yes. readywhen only accesses the tools you connect, never trains on your data, and everything is encrypted.
Minutes. Connect your tools and readywhen starts working in the background. There is nothing to build, no prompts to write and no learning curve.
readywhen is free and unlimited while we are in beta.
