For coaches & consultants
Your notes in one place, your promises in another, the follow-ups in your head. readywhen catches every commitment made across sessions, email and calendar. Then it gets each one moving.
Free and unlimited. No credit card required.
A demo of readywhen doing four jobs for a coach or consultant. Recaps owed to clients: when a session ends, readywhen reads it from Google Meet, checks the client’s page in Notion and the open Gmail thread, then drafts the recap in your voice: what you each owe, and what next session hangs on. Ready for your 2 PM: before each session it reads the last one, what the client sent since, and their plan, then hands you the prep with the one thing to open with. Invoices going unpaid: it finds the overdue invoice in your sent mail, tells you which chase matters first and why, and drafts it politely with the details in the thread. What needs you today: each morning it reads your calendar and Gmail and lines up your day: the deadline that cannot slip, the recaps ready for your OK, and prep for every session. readywhen catches every commitment made and gets each one moving: a draft, a chase, a brief, whatever the moment needs.
Interns do exactly what you tell them. But you have to brief them, hand them the context and check the work. And next time, they start from scratch.
readywhen already knows your business and what matters. You onboard it once. You don’t manage it, it keeps you moving on what matters.
Prep me for my 2 PM with Sofia.
Sure: review your notes and set an agenda before you join.
Done. Her last session, what changed since, and the one thing to open with are ready to read.
Three examples of the difference. Example 1: “Prep me for my 2 PM with Sofia.” Other AI tools answer: “Sure: review your notes and set an agenda before you join.” readywhen reads her last session from Google Meet, pulls Tuesday’s email from Gmail, checks her page in Notion, and answers: “Done. Her last session, what changed since, and the one thing to open with are ready to read.” Example 2: “Sofia’s session just wrapped. Handle the recap.” Other AI tools ask you to paste your notes. readywhen reads the session from Google Meet, checks her plan in Notion and pulls the open thread, then answers: “Recap drafted in your voice: what you both agreed, and her next steps. Ready when you are.” Example 3: “Should I redo my website this week?” Other AI tools offer ten coaching website best practices. readywhen checks the Northgate thread, this week’s deadlines and your sent invoices, and answers: “Northgate’s proposal is due Friday and Tom’s invoice is three weeks old. Those first. The website can wait a week.”
On its own, it builds a picture of how things run: how you write, how you run sessions, who your clients are.
Like a filing system that writes itself and keeps itself current. You maintain nothing.
Every decision and promise, from every session, email, note and thread.
Caught the moment it’s made. Nothing lives only in your head.
With an informed opinion: what needs you first, what can wait.
Ask it to work through things with you, or it comes to you: your morning brief, the recap ready for your OK, the chase ready to send.
Free and unlimited. No credit card required.
readywhen gives a small practice the upside of AI without the building: no skills to write, no workflows to set up, nothing to maintain. Connect your tools and it works like the most senior person in the business. It catches every commitment made across client sessions, email and your calendar, and moves each one forward before anyone asks: a drafted recap, a chase ready to send, a nudge on the proposal going quiet.
Those are enthusiastic interns: highly capable, endlessly willing, but you do the training. You brief them, hand them the context and check what comes back, and next time they start from scratch. readywhen already knows your clients and what you have promised, so it never starts from scratch: it acts on its own and hands you the work, drafted and ready.
On its own. Connect your tools and it builds a picture of how the business runs: how you write, how you run sessions, who your clients are. Every call, thread and decision it sees after that sharpens the picture, so its knowledge of your business compounds the more you use it. There is nothing to fill in and nothing to maintain.
readywhen is built for the small business where nobody's job is to catch what slips: no ops manager, no assistant, no back office. You are the practitioner, the sales team and the back office at once, everything runs through you, and the quiet things slip: the recap that never went out, the invoice too awkward to chase, the proposal still in drafts. readywhen holds it all outside your head, has a view on what needs you first, and gets each thing moving.
readywhen operates across your whole business, not just the jobs above. It finds the unpaid invoice from last month and drafts the chaser, catches the referral enquiry that landed mid-session, writes down what you promised each client, and pulls together the meeting minutes when they are due. If you said you would do it, it is on the list.
No. readywhen has its own app, but you do not have to live in it: it runs in the cloud and works across the tools you already run, bringing the work to you drafted and ready. And you can talk to it straight from the app, with email on the way. There is nothing to install, nothing to migrate and nothing to maintain.
The ones coaches and consultants live in: Gmail, Google Calendar, Google Meet and Notion, plus your notetaker, like Granola, with more added regularly. It reads across them to build context, so you never paste anything in.
Yes. readywhen only accesses the tools you connect, never trains on your data, and everything is encrypted.
Minutes. Connect your tools and readywhen starts working in the background. There is nothing to build, no prompts to write and no learning curve.
readywhen is free and unlimited while we are in beta.
