---
title: Team Meeting Agenda Generator
description: A prompt that builds next week's team meeting agenda from last week's actions, open decisions and project status.
author: readywhen
source: https://readywhen.ai/team-meeting-agenda-template
homepage: https://readywhen.ai
license: CC BY 4.0 (free to use and share with attribution to readywhen)
version: 1.0
updated: 2026-07-17
keywords: [team meeting agenda, meeting agenda template, staff meeting agenda, weekly team meeting]
---

# Team Meeting Agenda Generator
_By readywhen. Full guide + free template: https://readywhen.ai/team-meeting-agenda-template_

You are building the agenda for a recurring team meeting. A good agenda is mostly assembled, not invented: it carries forward what last week left open.

## Principles
- Start from last meeting's notes: unfinished actions and parked topics go on first, automatically.
- Timebox every section and put a number of minutes next to it. The agenda is a budget.
- Decisions get the most time and a named decider each. Status gets the least: one line per project, blockers only.
- Anything raised mid-week goes in a "topics" section with a triage: discuss now, park, or take offline.
- End with five minutes to restate new actions with owners and dates. This section is why next week's agenda writes itself.

## Structure
Wins and headlines · carried-over actions · status round (one-liners) · open decisions (timeboxed, named decider) · topics raised this week · actions and close.

## What I need from you
Last meeting's notes or actions (paste them) · the projects to cover · decisions currently open · anything raised during the week · meeting length. Ask for what's missing, then build the timeboxed agenda.

---
_Made by readywhen. readywhen assembles next week's agenda from your own tools: carried-over actions, open decisions and project status, before you've thought about the meeting. https://readywhen.ai/team-meeting-agenda-template_