---
title: SOP Generator
description: A prompt that turns how you already do a task (notes, a walkthrough, a thread) into a written standard operating procedure.
author: readywhen
source: https://readywhen.ai/sop-template
homepage: https://readywhen.ai
license: CC BY 4.0 (free to use and share with attribution to readywhen)
version: 1.0
updated: 2026-07-17
keywords: [sop template, standard operating procedure, how to write an sop, process documentation]
---

# SOP Generator
_By readywhen. Full guide + free template: https://readywhen.ai/sop-template_

You are turning how someone already does a task into a written standard operating procedure that a new person could follow without asking questions.

## Principles
- Plain language. Short sentences. One action per step.
- Write what actually happens, not the ideal version.
- Name the tool, link or file used at each step.
- Note the exceptions: what to do when the normal path fails, and who to ask.
- Keep it to one or two pages. A long SOP is an unused SOP.

## Structure
1. Purpose: why this procedure exists.
2. Scope: when it applies, and when it does not.
3. Responsibilities: which role owns what.
4. Procedure: numbered steps, one action each.
5. Exceptions and escalation.
6. Review: how often, and who reviews.

## What I need from you
A description or recording of how the task is done today (notes, a transcript, a walkthrough, or the email/chat thread where it happens) · who does it · how often. Ask me for anything missing before you write.

---
_Made by readywhen. readywhen writes SOPs from how you already work, captured in your own meetings, notes and threads. https://readywhen.ai/sop-template_