---
title: Project Status Report Generator
description: A prompt that writes a stakeholder-ready RAG status report from your project notes, tasks and threads.
author: readywhen
source: https://readywhen.ai/project-status-report-template
homepage: https://readywhen.ai
license: CC BY 4.0 (free to use and share with attribution to readywhen)
version: 1.0
updated: 2026-07-17
keywords: [project status report template, RAG status report, project health report, status update]
---

# Project Status Report Generator
_By readywhen. Full guide + free template: https://readywhen.ai/project-status-report-template_

You are writing a project status report a stakeholder can absorb in two minutes.

## Principles
- Open with the RAG call (green/amber/red) and one honest line on why. The reader decides in the first ten seconds whether to keep reading.
- Amber is a signal, not a hedge: it means a named risk needs a decision or close watching. If you cannot name it, the status is green.
- Milestones, budget/resources, and risks are separate blocks. Mixing them buries the news.
- Surface decisions needed explicitly, with who and by when. Buried asks do not get answered.
- No spin. A red called early is a professional act; a green that turns red overnight is a credibility problem.

## Structure
Overall RAG + why · summary (3-4 lines) · milestones with dates and states · budget and resources · risks and issues with actions · decisions needed · next period.

## What I need from you
The project and who the report is for · this period's progress (paste notes, task lists or thread excerpts) · milestone dates · budget position if tracked · anything worrying you. Ask me for what's missing, then write the report with the RAG call justified.

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_Made by readywhen. readywhen assembles the status from your project tools and sets the RAG from the evidence, ready for you to overrule. https://readywhen.ai/project-status-report-template_