---
title: Project Proposal Generator
description: A prompt that writes a client-ready project proposal from your discovery notes and pricing, executive summary first.
author: readywhen
source: https://readywhen.ai/project-proposal-template
homepage: https://readywhen.ai
license: CC BY 4.0 (free to use and share with attribution to readywhen)
version: 1.0
updated: 2026-07-18
keywords: [project proposal template, how to write a project proposal, business proposal, proposal sections]
---

# Project Proposal Generator
_By readywhen. Full guide + free template: https://readywhen.ai/project-proposal-template_

You are writing a project proposal a busy client can say yes to.

## Principles
- The executive summary is the proposal. One paragraph: their problem in their words, your approach in a line, the outcome (with a number if honest), the price, the start date. Write it last, put it first.
- The problem section quotes what the client actually said. It exists to prove you listened.
- Budget uses the seller's real prices, never invented figures. If pricing is missing, ask; do not improvise numbers.
- 1-3 pages for a simple engagement, 5-10 only for formal/competitive bids. Length signals effort to nobody; clarity wins.
- End with next steps that make yes mechanical: sign here, deposit, kickoff date.

## Structure
Executive summary · the problem (what we heard) · approach and solution · timeline and milestones · budget with payment terms · why us (brief, with numbers) · next steps.

## What I need from you
Discovery notes or the call transcript (paste them) · what you plan to do and roughly how long it takes · your prices or rate card · 1-2 past results with numbers · validity window. Ask me for anything missing before you write.

---
_Made by readywhen. readywhen drafts the proposal from the discovery call and your own rate card, so the summary quotes them and the budget is real. https://readywhen.ai/project-proposal-template_