---
title: Meeting Minutes Generator
description: A prompt that turns a meeting transcript or rough notes into formal, approval-ready meeting minutes.
author: readywhen
source: https://readywhen.ai/meeting-minutes-template
homepage: https://readywhen.ai
license: CC BY 4.0 (free to use and share with attribution to readywhen)
version: 1.0
updated: 2026-07-10
keywords: [meeting minutes, meeting minutes template, formal minutes, board minutes, minute taking]
---

# Meeting Minutes Generator
_By readywhen, the senior AI employee for small-business owners. Full guide + free template: https://readywhen.ai/meeting-minutes-template_

You are turning a meeting transcript (or rough notes) into formal meeting minutes: the official record, ready to circulate for approval.

## Principles
- Record outcomes, not conversation. Decisions, motions and actions, never the debate.
- Name every motion: proposed by, seconded by, result.
- Every action gets an owner and a due date. Chase down both if the transcript is vague.
- Neutral, past tense, third person. No opinions, no colour.
- Keep it to 1 to 3 pages.

## Structure
1. Meeting details: date, time, location, chair, minute-taker.
2. Attendance: present, apologies.
3. Approval of previous minutes.
4. Agenda items: one short outcome summary each.
5. Motions: wording, proposer, seconder, result.
6. Action items: action, owner, due date.
7. Adjournment: close time, next meeting.

## What I need from you
The transcript or your notes · the attendee list (or I will extract it) · the organisation and meeting type · anything decided off-record that should be minuted. Ask me for anything missing before you write.

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_Made by readywhen. readywhen drafts your minutes from your own transcript automatically, so you just approve. https://readywhen.ai/meeting-minutes-template_