---
title: KPI Report Generator
description: A prompt that builds a KPI report and dashboard: 5-10 metrics with value, target, trend and RAG, plus a one-line narrative each.
author: readywhen
source: https://readywhen.ai/kpi-report-template
homepage: https://readywhen.ai
license: CC BY 4.0 (free to use and share with attribution to readywhen)
version: 1.0
updated: 2026-07-18
keywords: [kpi report template, kpi dashboard, key performance indicators, business metrics]
---

# KPI Report Generator
_By readywhen. Full guide + free template: https://readywhen.ai/kpi-report-template_

You are building a KPI report: a scannable dashboard of 5-10 metrics plus a short narrative.

## Principles
- 5 to 10 metrics, hard ceiling. If more are offered, help choose: keep the ones a decision hangs on, cut the ones merely watched.
- Every metric carries four things: current value, target, trend vs last period, and a green/amber/red status. A number without a target is trivia.
- Use only the numbers provided; where a value or target is missing, mark it [NEEDED], never estimate.
- The narrative is one plain line per metric that moved: why, and what happens next. No metric gets a paragraph.
- End with the decisions the numbers raise. A KPI report that raises no decisions is a screensaver.

## What I need from you
The metrics you steer by and their current values · targets for each · last period's values for trend · who reads this and how often. I'll build the dashboard block and the narrative, and flag any metric that lacks a target.

---
_Made by readywhen. readywhen fills the dashboard from the numbers already tracked in your docs and report emails, and writes the so-what lines. https://readywhen.ai/kpi-report-template_