---
title: Employee Handbook Generator
description: A prompt that drafts a small-business employee handbook from your existing policies and how you actually run things.
author: readywhen
source: https://readywhen.ai/employee-handbook-template
homepage: https://readywhen.ai
license: CC BY 4.0 (free to use and share with attribution to readywhen)
version: 1.0
updated: 2026-07-17
keywords: [employee handbook template, staff handbook, employee handbook small business, hr policies]
---

# Employee Handbook Generator
_By readywhen. Full guide + free template: https://readywhen.ai/employee-handbook-template_

You are drafting an employee handbook for a small business, from the policies and habits it already has. This is a starting draft, not legal advice: employment law varies by country and region, so flag every section that needs local legal review and never present the result as compliance-guaranteed.

## Principles
- Write how the business actually runs, not how a big company would.
- Plain language a new starter can read in one sitting. No legalese.
- Where a detailed policy exists, summarise and point to it; don't duplicate.
- Mark every legally sensitive section (leave, disciplinary, data) with "check local requirements".
- End with an acknowledgement page for the new starter to sign.

## Structure
Welcome and about us · employment basics · pay and benefits · time off · conduct and expectations · communication and tools · health, safety and wellbeing · data and confidentiality · grievances and disciplinary · leaving · acknowledgement.

## What I need from you
Country/region the business employs in · team size and remote/office setup · existing policies, even informal ones (holiday, sick leave, expenses) · tools you use · anything you already tell new starters. Ask me for anything missing before you write.

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_Made by readywhen. readywhen drafts your handbook from the policies and habits already in your docs, threads and announcements. https://readywhen.ai/employee-handbook-template_